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NewMeet Clairo — AI that turns your meeting notes into action items, risks, and status reports. Try it free →

A software product studio

Focused products for real team problems.

SmartToolHQ turns recurring operational pain into focused software — AI meeting productivity, delivery governance, SaaS spend control. Three products so far, more as new problems earn a tool. Free to start.

Explore productsTry the free tools
Clairo · AI productivityAI extracted
Send revised SOW to clientOwner: Priya · Due FriHigh
Book UAT environment slotOwner: Dev · Due MonMedium
DeliveryX · Delivery governanceQ3 · Live
ERP RolloutGate 3/6Green
Legacy RebuildGate 4/6Red
SubTracker · SaaS spend$2,840 / mo
Slack renews in 3 daysNotion unused 45d
87% of $3,200
Product 04 · In discoveryTell us your problem

3

Focused products

18

Governance templates

8

Free tools, no signup

$0

To get started

Our products

Three products. Three problems. One promise: focus.

Each product does one job well. Start with the one that fixes your most pressing problem - every tool is free to start.

AI productivityNew

Clairo

Turns raw meeting notes, transcripts, and emails into action items, risks, and full status reports with role-aware AI.

  • AI action-item extraction from raw notes
  • AI risk detection with severity and mitigation
  • Status reports with PDF and DOCX export
Try Clairo free →
Delivery governance

DeliveryX

Structures your IT delivery lifecycle into 6 defined gates with 18 governance templates and automated RAG status tracking.

  • 6 structured delivery gates - Presales to Closure
  • 18 governance templates ready to use
  • Automated RAG health status tracking
Try DeliveryX free →
SaaS spend management

SubTracker

One dashboard for every SaaS tool your team pays for - set budgets, catch renewals early, and eliminate unused spend.

  • Full subscription dashboard - name, cost, owner
  • Renewal reminders before billing dates
  • Budget planning by category with alerts
Try SubTracker free →

The problem

Most teams are fighting the same three battles

Delivery processes that live in someone’s head. SaaS budgets that grow without anyone watching. Manual reporting that swallows entire afternoons. Each one has a fix.

Problem 01

No standard delivery process

Every PM runs projects differently. No consistent gates, no shared templates, no agreed definition of what ‘approved’ actually means.

The fixDeliveryX structures delivery into 6 gates with approvals at each one.

Problem 02

SaaS spend no one controls

Subscriptions pile up. People leave and take their logins. Tools auto-renew for months before anyone notices they haven’t been opened.

The fixSubTracker puts every subscription, cost, and renewal date in one dashboard.

Problem 03

Busywork that eats the workday

Meeting notes get retyped into action items. Status reports get assembled by hand every Friday. Follow-ups live in memory until they slip.

The fixClairo extracts action items, risks, and full status reports from raw notes with AI.

Free tools

Not ready to commit? Start with a free assessment.

Instant governance scores, gap reports, and calculators. No account, no email, nothing to install.

Free

Project Health Checker

Get an instant RAG score for your project with a gap analysis across delivery gates. Takes 2 minutes, no signup.

Free

AI Status Report Generator

Turn rough project notes into a client-ready status report you can copy and send.

Free

SaaS Stack Health Checker

Assess your SaaS stack for waste, overlap, and renewal risk before the next billing cycle.

Free

Meeting Cost Calculator

Calculate what a meeting actually costs based on attendees, salaries, and cadence.

All 8 free tools →

FAQ

Common questions

What is SmartToolHQ?
SmartToolHQ is a software company that builds focused SaaS tools for teams that run IT and operations. Its three products are DeliveryX (IT delivery governance), SubTracker (SaaS subscription management), and Clairo (AI productivity platform for PMs, BAs, Sales, and HR). All products are free to start with no credit card required.
What is DeliveryX and what does it do?
DeliveryX is an IT delivery governance platform that structures your project lifecycle into 6 defined delivery gates - from Presales through to Closure and AMC. It includes 18 ready-made governance templates, automated RAG health status tracking, and AI-generated project insights.
What is SubTracker used for?
SubTracker is a SaaS subscription management tool for teams. It provides a centralised dashboard showing every software subscription your organisation pays for - including cost, renewal date, owner, and usage status. It sends renewal reminders before billing dates and includes budget planning features.
Is SmartToolHQ free to use?
Yes. All three products offer free tiers with no credit card required. DeliveryX's free tier supports up to 3 active projects, SubTracker's free tier supports up to 10 subscriptions with the full dashboard and renewal reminders, and Clairo's Starter plan is free forever. SmartToolHQ also publishes 8 free tools that need no account at all.
What is RAG status in project management?
RAG status stands for Red, Amber, Green - a traffic-light system used in IT project management to indicate project health. In DeliveryX, RAG status is calculated automatically based on template completion rates and approval progress.
How can IT teams reduce SaaS spending?
IT teams can reduce SaaS spending by auditing every active subscription, identifying tools that are paid for but unused, setting budget limits by category, and getting renewal reminders before auto-renewals trigger. SubTracker automates this entire process.
What is Clairo and how does it work?
Clairo is a role-aware AI productivity platform for knowledge workers. You paste raw meeting notes, transcripts, or emails and Clairo automatically extracts action items, generates follow-ups, detects risks, and produces professional status reports. It adapts to your role — Project Manager, Business Analyst, Sales, or HR — and includes a Chrome extension for Google Chat. The Starter plan is free forever.
Does SmartToolHQ build new products?
Yes. SmartToolHQ builds products around real operational problems, and every product started as a pain point a team told us about. If your team has a recurring problem that deserves a focused tool — and a spreadsheet is currently holding it together — get in touch via the contact page and tell us about it.

What’s next

Have a problem worth a product?

Every SmartToolHQ product started the same way: a team told us about a recurring problem that a spreadsheet was barely holding together. If your team has one — in delivery, operations, or anywhere work gets messy — we want to hear it. It might be the next thing we build.

Tell us your problem →

Pick your starting point.

All three tools are free to try. No credit card, no sales call. Start with the one that fixes your most pressing problem today.

Explore products →